How to create invoice numbers for a small business ?
Just need some advice on a system of invoice numbers. I started a small business and I need to create invoice numbers for my customers. Is there any science or system behind invoice numbers ??? How can they be coded so you can store built-in information ??? FYI – I have a small construction contractor business.
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August 2nd, 2010 at 2:34 pm
be careful not to try and do to much with one field. biggest thing is they need to be in chronological order. other fields have date, customer name so that information can be obtained some other way.
August 2nd, 2010 at 3:00 pm
There are printing companies that will number your invoices for you. Or if you don’t want to overspend, buy a used Zebra printer with it’s installation CD and has a auto designated number function that will print on and save a copy on your drive.
August 2nd, 2010 at 3:39 pm
Start at 500 and work up. This makes it look like you’ve been going for a while.
August 2nd, 2010 at 3:54 pm
1. Add a prefix to indicate the invoice.
It’s better to add a prefix for invoice, like INV. This can help you to organize different types of documents, like quotation, invoice, receipt, etc.
INV – Invoice
REC – Receipt.
2. Dont make it too long.
It is troublesome if you or your customer want to reference it.
3. Add Time field.
You may add the Year or Month into, for example INV200908 or INV081234. You can easily track the invoice accordingly.
4. Start it from somewhere and not 1.
It gives a good impression to your customer.
It is really odd if your invoice number is INV00001.
5. Add Category field.
If you have different types of services/products, you want to differentiate it out in the number.
You can add a suffix. For example, add “C” to represent the consultation job.
So, you may come up with something like this
INV200908501, INV200908502, INV200908503
In next month, you have
INV200909501, INV200909502, INV200909503
August 2nd, 2010 at 4:53 pm
Jay,
I have a small design business where I have to invoice several clients each week. You should use http://www.freshbooks.com. They can generate estimates, invoice #’s, POs, and they can even mail them for you or email them directly to the customer. It’s the best inexpensive option I’ve found.
November 8th, 2011 at 8:38 am
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